Managing Breakout Rooms

In this guide, you will learn how to:

• Prepare breakout rooms in a meeting,

• Manage breakout rooms in progress.

• Respond to requests for help.

• Broadcast messages to all breakout rooms.

Preparing Breakout Rooms

After manually or automatically assigning participants to rooms, you can rearrange the participants as needed. Participants who aren’t assigned to breakout rooms will remain in the main meeting room once the breakout rooms are opened.

Move to (participant): Select a room to move the participant to.
Open
Exchange (participant): Select a participant in another room to swap the selected participant with.
Open
Delete Room: Delete the selected room.
Recreate: Delete existing breakout rooms and create new ones.
Add a Room: Add another breakout room.
Open All Rooms: Start the rooms. All participants will be moved to their respective rooms after confirming the prompt to join the breakout room. The host will be left in the main meeting until manually joining one of the breakout rooms.

Managing Breakout Rooms in Progress

Once the breakout rooms have been started, the participants will be asked to join their breakout session. The host will stay in the main meeting until joining a breakout session manually. If a participant has not joined their session yet, it will be noted by (not joined) next to their name.

Responding to Requests for Help

Participants in breakout rooms can request that the host join their meeting by clicking Ask for Help.

You’ll be prompted to join the room where the request came from. Click Join Breakout Room to join.

Broadcasting a Message to All Breakout Rooms

The host can broadcast a message to all breakout rooms to share information with all participants.