Creating Preassigned Breakout Rooms
OBJECTIVES
Preassign breakout rooms when scheduling a Zoom meeting.
Launch your preassigned breakout rooms during your meeting.
Recovering to your preassigned breakout rooms mid-meeting.
Preassigning Your Breakout Rooms
| 1 | Sign into the Zoom web portal. | |
| 2 | Click Meetings and Schedule a Meeting. | |
| 3 | In the Meeting Options section:
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| 4 | Click download to download a sample CSV file you can populate. |  |
| 5 | Open the CSV file with spreadsheet software like Microsoft Excel or Google Sheets. | |
| 6 | Fill in the Pre-Assign Room Name column with the breakout room name, and the email address column with the assigned participant’s email address. | |
| 7 | Save the file as a CSV (Comma delimited). | |
| 8 | Upload the file into the web portal (see step 4). | |
You can edit these assignments by editing your meeting and clicking View Detail in the Breakout Room section.
Starting a Meeting with Preassigned Breakout Rooms
| 1 | Start the meeting with participants preassigned to breakout rooms. | |
| 2 | Click Breakout Rooms in the meeting controls to access the breakout rooms you created. | |
| 3 | Click Open All Rooms to start the breakout rooms. | |
You can manually assign participants using the in-meeting breakout room controls.
If a participant is not automatically assigned to the breakout room that you specified when scheduling the meeting, recover to preassigned breakout rooms to re-assign participants to their preassigned breakout rooms.
Recovering Preassigned Breakout Rooms
After starting your breakout rooms, you may make adjustments and move participants into different rooms. You are able to recover your original room assignments and revert all participants back to the breakout rooms you initially assigned.
| 1 | Start the meeting with your participants preassigned to their breakout rooms. | |
| 2 | Click Close All Rooms to end all breakout rooms. | |
| 3 | Click Recreate then Recover to pre-assigned rooms. | |
| 4 | Participants will be reorganized into the breakout rooms you specified when scheduling the meeting. | |
