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Group Accounts - Account Owner - Gmail

Group Accounts - Account Owner - Gmail

Department accounts allow multiple employees to securely access the same account without compromising password integrity.


All employees with access to the group email account will receive notifications when any employee with delegated access attempts to log in.

PLEASE IGNORE THE NOTIFICATIONS IF YOU ARE NOT THE ONE ACTIVELY LOGGING IN

DO NOT SELECT “NO, IT’S NOT ME” - JUST IGNORE/CLEAR THE NOTIFICATION

Set up Okta as the account owner

1

As the owner of the account, log into ACE

2

Click the name in the top right > Settings

image-20241122-192843.png
3

Security Methods > Okta Verify > Set up

 

image-20241126-004100.png

 

4

You may be required to verify your password

5

Choose Okta Verify > Set Up

Advance through until you see a QR code.

6
  1. Open Okta Verify on your phone

  2. Choose Add Account

  3. Choose Scan QR Code

  4. Scan the QR code with your device

  5. Follow the on-screen prompts to continue setup


Set up Okta for delegated users

1

As the owner of the account, log into ACE

2

Click the name in the top right > Settings

3

Security Methods > Okta Verify > Set up another

4

You may be required to verify your password again

5

Choose Okta Verify > Set Up

6

Additional Employee

  1. Open Okta Verify on your phone

  2. Choose Add Account

  3. Choose Scan QR Code

  4. Scan the QR code with your device

  5. Follow the on-screen prompts to continue setup

7

Repeat steps 1-6 to add another employee.


Best Practices for Account Owner

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