Out of office or vacation reply - Gmail
- Sam Kardasz
Turn your vacation reply on or off
Set up your vacation reply
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Note: If you have a Gmail signature, it will be shown at the bottom of your vacation response. | |
Turn off your vacation reply
When your vacation reply is on, you'll see a banner across the top of your inbox that shows the subject of your vacation response. |
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To turn off your vacation response, click End now. |
When your vacation reply is sent
Your vacation reply starts at 12:00 AM on the start date and ends at 11:59 PM on the end date, unless you end it earlier.
In most cases, your vacation response is only sent to people the first time they message you.
Here are the times someone may see your vacation response more than once:
- If the same person contacts you again after four days and your vacation reply is still on, they'll see your vacation response again.
- Your vacation response starts over each time you edit it. If someone gets your initial vacation response, then emails you again after you've edited your response, they'll see your new response.
Tip: You can choose whether your response is sent to everyone, only your contacts, or only people in your organization
If you choose both "Only send a response to people in my Contacts" and "Only send a response to people in my domain," then your vacation reply will only be seen by people who are both in your contacts and in your domain.
Messages sent to your spam folder and messages addressed to a mailing list you subscribe to won't get your vacation response.
Find out-of-office status
You can find the out-of-office statuses in Gmail.
If someone is away from the office, Gmail shows their out of office status when you compose an email to them. You can still send the email, but they might not reply until they return.
You'll also get their out of office status when you send a direct message in Google Chat.
If someone doesn't have permission to view your out of office event, Gmail won't show you're out of office.
Share your out of office status
To show others that you're out of office, share your calendar and create an out of office event. The event needs to span all day or extend past your working hours.
