Purchasing DRAFT

Go to the UNLV SOM Store and build your quote.

• You will need to create an account and add the requested items to your cart.

• Complete the process in the store as directed and you will receive a quote via email.

Submit your quote to the Help Desk by creating a new help request.

SOM IT will vet the request for IT approval and to confirm that the scope and use of the equipment is appropriate and/or achievable.

If SOM IT approves your request:

SOM Staff: IT will advise or direct you to the SOM Routing Approval Process that is facilitated by the SOM Dean’s office. This is a requirement for all SOM expenses. A transaction in Workday cannot proceed without the completion of this process.

UNLV Med Staff: The quote should be provided to your manager or administrator who approves departmental expenses.

Once the approval has been provided for the expense or purchase:

SOM Staff: Submit a copy of the fully executed SOM Approval to your support ticket from Step 2.

UNLV Med Staff: The manager, administrator, or employee with the authority to approve departmental funds should submit the quote and their approval to the support ticket.

• If this process is circumvented, the purchase will not proceed until written approval is documented in the ticket from the department approver.

When SOM IT receives your approval, we will facilitate the order and its reconciliation on your behalf. SOM IT coordinates delivery, receipt, asset tagging, device imaging and setup, and distribution to you, the customer.

Submit a request to the Help Desk via the Shared Services Business Operations portal.

Indicate your technology purchasing needs with as much detail as possible.

SOM IT will review the request and determine approval.

If SOM IT approves your request, you will be directed to the UNLV SOM Store:

• You will need to create an account and add the requested items to your cart.

• Complete the process in the store as directed and you will receive a quote via email.

If the request is for specialized or customizable technology, we will work with you to determine an appropriate vendor or technology build. We will procure the quote for you. Once you have received this quote, please proceed to Step 5.

Once you receive your quote, attach the file to the support request you created in Step 1.

The quote will be reviewed by SOM IT to confirm that the items match the approved request.

If SOM IT confirms the items:

SOM Staff: IT will advise or direct you to the SOM Routing Approval Process that is facilitated by the SOM Dean’s office. This is a requirement for all SOM expenses. A transaction in Workday cannot proceed without the completion of this process.

UNLV Med Staff: The quote should be provided to your manager or administrator who approves departmental expenses.

Once the approval has been provided for the expense or purchase:

SOM Staff: Submit a copy of the fully executed SOM Approval to your support ticket from Step 1.

UNLV Med Staff: The manager, administrator, or employee with the authority to approve departmental funds should submit the quote and their approval to the support ticket.

• If this process is circumvented, the purchase will not proceed until written approval is documented in the ticket from the department approver.

When SOM IT receives your approval, we will facilitate the order and its reconciliation on your behalf. SOM IT coordinates delivery, receipt, asset tagging, device imaging and setup, and distribution to you, the customer.