In this guide, you will learn how to:
View availability of reservable rooms within Google Calendar.
Reserve a room within Google Calendar.
| 1 | When creating a calendar event, click More Options. |
| 2 | On the right side of the page, click the Rooms tab. |
| 3 | As of 9/27/22, rooms are in Google Calendar in two different groups. They will all follow the new naming convention once the transition is complete. New naming convention: BUILDING CODE - [Building Name] - Floor Number - Room Number (Short Description) (Approx. Occupancy) ex: SOM17-[WESTBAY 3016]-2-214 (Conference)(15) Former naming convention: MED - Building # - Suite # (if applicable) - Room # ex: MED-1701-210-2102 If you are reserving a room, please do not add an address in the “Location” field to your event in Google Calendar. This can create issues with syncing your event to the shared calendar. |
| 4 | Click on the room that you’d like to use. It will show you the availability of that room next to your own availability, allowing for you to choose a time and room that will work best for you. You can select/unselect multiple rooms & change the date/time. The availability view will refresh. |
| 5 | Choose your room, set the rest of your event information, and click Save. |
