Shared Drives are managed by individual users rather than the IT Department. To gain access to a specific drive, you will need to contact the owner/manager of the Shared Drive.
Access Levels
Permission | Manager | Content Manager | Contributor | Commenter | Viewer |
|---|---|---|---|---|---|
Can view files and folders | ✔ | ✔ | ✔ | ✔ | ✔ |
Can comment on files | ✔ | ✔ | ✔ | ✔ | |
Can edit files | ✔ | ✔ | ✔ | ||
Can create and add files, can create folders | ✔ | ✔ | ✔ | ||
Can add people and groups to specific files | ✔ | ✔ | ✔ | ||
Can restore files from the Trash (up to 30 days) | ✔ | ✔ | ✔ | ||
Can move files from My Drive to a shared drive | ✔ | ✔ | ✔ | ||
Can move files and folders to the Trash | ✔ | ✔ | |||
Can move files and folders within a shared drive | ✔ | ✔ | |||
Can add people and groups to specific folders in a shared drive | ✔ | ||||
Can add or remove members of a shared drive | ✔ | ||||
Can move files from one shared drive to another shared drive | ✔ | ||||
Can change member access levels | ✔ | ||||
Can permanently delete files in the Trash | ✔ |
Add Members and Set Access Levels
Requires Manager access.
| 1 | On your computer, go to drive.google.com | |
| 2 | At the left, click Shared drives and double-click one of your shared drives. | |
| 3 | At the top, click the down arrow next to the name of your shared drive, then choose Manage members. |  |
| 4 | Add names, email addresses, or a Google Group. By default, new members are Content managers. This means they can upload, edit, move, or delete all files. To change permissions for a new member, click the Down arrow and choose an option. Determine whether you want new members to get notified via email.  | |
| 5 | Click Send. |  |
Edit Member Access
Requires manager access.
| 1 | On your computer, go to drive.google.com | |
| 2 | At the left, click Shared drives and double-click one of your shared drives. | |
| 3 | At the top, click the down arrow next to the name of your shared drive, then choose Manage members. | |
| 4 | Next to a member’s name, click the down arrow and select a new access level.  | |
| 5 | Click Done to save pending changes. | |
Remove Members
Requires manager access.
| 1 | On your computer, go to drive.google.com | |
| 2 | At the left, click Shared drives and double-click one of your shared drives. | |
| 3 | At the top, click the down arrow next to the name of your shared drive, then choose Manage members. | |
| 4 | Click the down arrow next to the name of the user you want to remove. Click Remove. Click Done to save pending changes. |  |
