In this guide, you will learn how to:
Use the various annotation tools offered by Zoom.
If you started screen sharing:
After sharing your screen or whiteboard, annotation controls will display. If you don’t see the annotation tools, click Annotate (if you are sharing your screen) or Whiteboard (if you are sharing a whiteboard).
If you’re viewing a shared screen:
While viewing a shared screen or shared whiteboard, click View Options > Annotate at the top.
Annotation Tools
Note: Select, Spotlight, and Save are only available if you started the shared screen or whiteboard.
Mouse | Deactivate annotation tools and switch to your mouse pointer. This button is blue if annotation tools are deactivated. |
Select | Select, move, or resize your annotations. To select several annotations at once, click and drag your mouse to display a selection area. |
Text | Insert text. |
Draw | Insert lines, arrows, and shapes. Note: To highlight an area of the shared screen or whiteboard, select the following square or circle icon to insert a semi-transparent square or circle. |
Stamp | Insert predefined icons like a check mark or star. |
Spotlight | Turn your cursor into a spotlight or arrow. Spotlight: Displays your mouse pointer to all participants when your mouse is within the area being shared. Use this to point out parts of the screen to other participants. |
Eraser | Click and drag to erase parts of your annotation. |
Format | Change the formatting options of annotations tools like color, line width, and font. |
Undo | Undo your latest annotation. |
Redo | Redo your latest annotation that you undid. |
Clear | Delete all annotations. |
Save | Save shared screen / whiteboard and annotations as a PNG or PDF. The files are saved to the local recording location. Note: This option is only available to viewers if the host has allowed others to save.
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Annotation settings
If you started the shared screen or whiteboard, click More in the screen share controls for these settings:
Allow/Disable participants annotation: Allow or prevent the participants from annotating on your shared screen.
Show/Hide Names of Annotators: Show or hide the participants' name when they are annotating. If set to show, the participant's name will briefly display beside their annotation.
