Create a shared calendar
In Google Calendar, under the “Other Calendars” section on the left sidebar, click the + icon. |  | |
|---|---|---|
| 1 | Choose Create new calendar. | |
| 2 | Give your calendar a name, and a description if needed. | |
| 3 | To share your calendar with others, navigate to the calendar’s Share with specific people section. | .gif?version=1&modificationDate=1737075064802&cacheVersion=1&api=v2&width=600&height=521) |
| 4 | Add your users and provide appropriate access. See the table below for an explanation of access levels. |
Access Levels
Make changes and manage sharing | Full permissions - can manage events as well as add users to the calendar. |
Make changes to events | Can create and edit events, but can’t add other users to the calendar. |
See all event details | Can see what the events are (name/description), who is invited, etc |
See only free/busy (hide details) | Default - shows time slots that are taken, but does not provide information about the events. |
For general access, in the Access permissions for events section, choose whether you want the average user to see your event details. Free/busy is the default for users who haven’t been specifically added to your calendar.
Add entries to a shared calendar
| 1 | Open Google Calendar. | |
| 2 | Click + Create in the top left corner. | |
| 3 | Click More Options to be taken to the full page. | |
| 4 | Fill out the form with the appropriate information about your event. (Date, time, location, guests, etc) | |
| 5 | Next to the calendar icon, there is a drop down menu with your name on it. Click the down arrow to display all of your shared calendars and select the correct one. | |
| 6 | Click Save when finished. | |
| 7 | The event will now appear on the shared calendar for all users with access to see. | |
If you put an event on the wrong calendar, you can correct this by editing the event and changing the calendar.
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Add a shared calendar
| 1 | On your Google Calendar home page, click the + on the left sidebar next to Other Calendars and choose Browse Resources. |  |
| 2 | Scroll down to MED and click the arrow to expand the list. | |
| 3 | Check the boxes of the calendars you want to add to your calendar view.  | |
| 4 | After selecting the calendars, they will appear on the sidebar on your Google Calendar homepage. |  |
