In this guide, you will learn how to:
Add events to a calendar that is shared/used by multiple users.
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Create a shared calendar
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| title | Create a shared calendar |
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| In Google Calendar, under the “Other Calendars” section on the left sidebar, click the + icon. |  Image Added |
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| 1 | Choose Create new calendar. |
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| 2 | Give your calendar a name, and a description if needed. |
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| 3 | To share your calendar with others, navigate to the calendar’s Share with specific people section. | .gif?version=1&modificationDate=1737075064802&cacheVersion=1&api=v2&width=1700) Image Added |
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| 4 | Add your users and provide appropriate access. See the table below for an explanation of access levels. |
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Access LevelsMake changes and manage sharing | Full permissions - can manage events as well as add users to the calendar.
We recommend giving at least one other person this level of permission. | Make changes to events | Can create and edit events, but can’t add other users to the calendar. | See all event details | Can see what the events are (name/description), who is invited, etc | See only free/busy (hide details) | Default - shows time slots that are taken, but does not provide information about the events. |
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For general access, in the Access permissions for events section, choose whether you want the average user to see your event details. Free/busy is the default for users who haven’t been specifically added to your calendar. |
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Add entries to a shared calendar
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| title | Add entries to a shared calendar |
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| Click + Create in the top left corner. |
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| Click More Options to be taken to the full page. |
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| Fill out the form with the appropriate information about your event. (Date, time, location, guests, etc) | | 5 |
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| Next to the calendar icon, there is a drop down |
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menu with your name on it. Click the down |
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arrow to display all of your shared calendars and |
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| Click Save when finished. |
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Related articles
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| Related issues If you put an event on the wrong calendar, you can correct this by editing the event and changing the calendar. .gif?version=1&modificationDate=1737075064820&cacheVersion=1&api=v2&width=616) Image Added |
Add a shared calendar
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| title | Add a shared calendar |
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| 1 | On your Google Calendar home page, click the + on the left sidebar next to Other Calendars and choose Browse Resources. |  Image Added | | 2 | Scroll down to MED and click the arrow to expand the list. | | 3 | Check the boxes of the calendars you want to add to your calendar view.  Image Added | | 4 | After selecting the calendars, they will appear on the sidebar on your Google Calendar homepage. |  Image Added |
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