In this guide, you will learn how to:
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Enable, create, edit, and use templates in Gmail.
If you send the same formatted emails on a regular basis, you may want to have email templates to easily choose from within Gmail.
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You must manually enable templates in your Gmail settings in order to use this feature. |
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Enable Templates
| 1 | While in your |
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inbox, click the gear icon in the top right corner and then choose Settings. |
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| 2 | Click on the Advanced tab. | |
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| 3 | In the Templates section, click the Enable bubble. | |
| 4 | Click Save Changes. | |
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Create a New Template
| 1 | In your Gmail inbox, click + Compose. | |
| 2 | Type and format your template text in the new message field. | |
| 3 | Click the three dots. | |
| 4 | Hover over Templates. | |
| 5 | Hover over Save draft as template. | |
| 6 | Select Save as new template. | |
| 7 | Give the template a name. We recommend using a consistent and clear naming scheme for templates that all delegated users can understand and follow. Click Save. | |
Edit an Existing Template
| 1 | In your Gmail inbox, click + Compose. | |
| 2 | Type and format your template text in the new message field. | |
| 3 | Click the three dots. | |
| 4 | Hover over Templates. | |
| 5 | Hover over Save draft as template. | |
| 6 | Select the previous template that you want to overwrite. | |
| 7 | It will ask you to confirm the overwrite. Click Save. | |
Using Templates in Gmail
| 1 | When composing a new email (a new thread or a reply), click the three dots. |
| 2 | Hover over Templates. |
| 3 | Select the template that you want to use. |
| 4 | The template will populate the text field of the email. You can make adjustments as needed in the body of the email and it will not impact the saved template. |
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