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Username changes can only be granted for one of the following reasons:
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Employees:
Log into Workday, https://workday.nevada.edu/
In the search bar type in “Change my legal name”
From the Task list click the “Change My Legal Name” link
Follow the setups;
The legal name must match the social security card.
Documentation will be required for a legal name change impacting first, middle, last name or suffix.
The country field must be United States of America.
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5. Once complete, notify SOM IT and we will assist with getting SOM and UNLVMail accounts updated.
Employee preferred name:
Changes the display name (not the email or usernames)
Log into Workday, https://workday.nevada.edu/
In the search bar type in “Change My Preferred Name”
From the Task list click the “Change My Preferred Name” link
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Preferred name or Legal name change:
A preferred name change is when you would like your display name on your university accounts to reflect a preferred name, such as a nickname. This includes updating your UNLVMail email address. Your preferred name will not replace your legal name. Your legal name will still show in various systems.
A legal name change is when you legally change your name on official IDs. You will need to submit proof of the new name before it is updated.
Employee preferred name:
Go to Workday
In the search bar, enter Change My Preferred Name
Choose task Change My Preferred Name
Disable Use Legal Name As Preferred Name
Enter your new preferred name
Select Submit
Submit requests to update UNLVMail and SOM account:
UNLVMail - Submit account name change form
SOM account - Email help@medicine.unlv.edu
Employee legal name:
Employees must submit a legal name change in Workday, or contact Human Resources department.
Go to Workday
In the search bar, enter Change My Legal Name
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Enter your new legal name
Upload the supporting documentation, such as a new social security card
Select Submit
Submit requests to update UNLVMail and SOM account:
UNLVMail - Submit account name change form
SOM account - Email help@medicine.unlv.edu
What happens when my username is changed?
Current account username/email address are updated. A new email address is not created.
Network file share (X drive)shares, Google Drive, Google Mail are not impacted.
If you need to change your username for any of your accounts, follow the appropriate process.
Account | Process |
|---|---|
Workday | Send an email to the appropriate HR department: hr@medicine.unlv.edu / som.hr@medicine.unlv.edu (Workday must be updated before proceeding with next requests) |
UNLVMail/ACE | |
SOM |
Send an email to help@medicine.unlv.edu | |
Epic |